General Tender Instructions & Procurement Guidelines

1. General / Procedural Requirements

• Procurement shall be made under the relevant Public Procurement Rules (e.g., Punjab Procurement Rules-2014, KPPRA Rules-2014, BPPRA Rules-2014, or Federal PPRA Rules-2004 as applicable).
• Method of Procurement: Single Stage Two Envelope Bidding Procedure (Technical & Financial bids submitted separately). Single Stage Single Envelope may apply for simpler procurements.
• Electronic submission is mandatory via relevant portals (EPPS/BPPRA, e-PADS Punjab, EPADS/KPPRA, etc.). Physical bids may not be accepted unless specified.
• Registration on the Electronic Public Procurement System (EPPS/e-PADS/etc.) is mandatory for all bidders.
• Tender documents/NIT are available for download/viewing from the official website, procurement portal, or procuring agency office (free or on payment of prescribed fee).
• Bids must be submitted before the specified closing date and time. Late submissions shall be rejected.
• Tender opening shall take place on the same day shortly after closing time in the presence of bidders or via online portal.
• The procuring agency reserves the right to reject any or all bids prior to acceptance in accordance with applicable procurement rules.
• Response time shall be calculated from the date of publication on the relevant procurement authority website.

2. Bid Security / Financial Requirements

• Bid Security: Typically 2% of estimated cost (may vary 1%–5%) in the form of CDR, Bank Draft, Pay Order, Bank Guarantee, or Deposit at Call from a scheduled bank.
• Original bid security must be submitted as specified before closing time. Non-submission or insufficient amount will lead to rejection.
• Bid Validity: Generally 90–180 days from submission/opening date.
• Performance Guarantee: 5%–10% of contract value may be required from the successful bidder.

3. Bidder Eligibility / Qualification Criteria

• Valid NTN, Sales Tax/GST Registration, and presence in Active Taxpayer List (ATL) of FBR.
• Provincial sales tax registration (e.g., BRA, Punjab Revenue Authority, KPRA) where applicable.
• Affidavit/declaration confirming firm is not blacklisted by any Government/PPRA authority.
• Joint Venture (JV) allowed only if explicitly permitted and supported by JV agreement.
• Relevant similar experience in past 1–3 years (minimum required projects/contract value).
• Minimum turnover requirement (as specified in tender document).
• For works/engineering tenders: Valid PEC registration in relevant category/code.
• Audited financial statements (if required).
• CNIC of owner/authorized representative and authority letter (if applicable).

4. Submission and Compliance Requirements

• Bids must be complete, signed, stamped, and accompanied by all required documents.
• Incomplete, unsigned, unstamped, conditional, or non-compliant bids shall be rejected.
• Affidavit of non-blacklisting and non-involvement in corrupt practices (often on Rs.100 stamp paper).
• Integrity Pact mandatory for higher-value procurements where applicable.
• Quoted prices should be inclusive of all applicable taxes unless otherwise stated.

5. Other Important Clauses

• Pre-bid meeting may be scheduled as per tender notice.
• Bidder shall be responsible for timely submission on e-portal.
• If submission/opening date falls on public holiday, next working day shall apply.
• Zero tolerance policy towards corruption and fraudulent practices.