Stationery Miscellaneous Items And Printer Supplies Tender Notice

Description

ENGINEERING DEVELOPMENT BOARD (EDB) MINISTRY OF INDUSTRIES & PRODUCTION GOVERNMENT OF PAKISTAN ****** No.: EDB/ADMN/PROC/2026-27 , MISCELLANEOUS ITEMS, HP PRINTER CARTRIDGES AND PHOTOCOPIER TONERS 1. NOTICE INVITING TENDER The , Ministry of Industries & Production, , has allocated funds for procurement of required items for the Financial Year 2026–2027. EDB invites sealed bids from eligible and qualified firms/suppliers for the procurement of: • Stationery Items • Miscellaneous Items • HP Printer Cartridges • Photocopier Toners The procurement shall be carried out in accordance with the Public Procurement Rules, 2004, and all applicable regulations, guidelines, circulars and instructions issued by the Public Procurement Regulatory Authority (PPRA) from time to time. 2. PROCUREMENT METHOD The procurement shall be conducted through: Single Stage – One Envelope Procedure The contract shall be awarded to the Lowest Evaluated Responsive Bidder whose bid complies with all eligibility requirements, specifications, terms and conditions mentioned in this Tender Document. 3. AVAILABILITY OF TENDER DOCUMENTS AND ITEM SPECIFICATIONS Complete Tender Documents containing detailed terms and conditions, eligibility criteria, evaluation criteria, specifications, quantities, bid forms and other relevant information shall be available from the office of during office hours on working days. The detailed list of required items, specifications and quantities of Stationery Items, Miscellaneous Items, HP Printer Cartridges and Photocopier Toners may be obtained from the EDB office. The item list, specifications and relevant tender information may also be viewed/downloaded from the official websites of: : and Public Procurement Regulatory Authority (PPRA): Interested bidders are advised to carefully examine all specifications, quantities, terms and conditions before submission of bids. No claim regarding lack of knowledge of specifications, quantities or tender requirements shall be entertained after submission of bids. 4. ELIGIBILITY CRITERIA The bidder must fulfill the following requirements: 4.1 Registration Requirements The bidder shall provide: • Certificate of Registration/Incorporation. • National Tax Number (NTN) Certificate. • Sales Tax Registration Certificate, where applicable. • Any other registration documents required under applicable laws. 4.2 Tax Compliance The bidder must be: • Active Taxpayer on the Federal Board of Revenue (FBR) Active Taxpayer List (ATL) for Income Tax. • Registered and active for Sales Tax, where applicable. Documentary evidence shall be submitted along with the bid. 4.3 Relevant Experience The bidder shall provide: • Minimum three (03) years' experience in supply of similar goods. • Copies of relevant purchase orders/contracts, where required. 4.4 Non-Blacklisting Certificate/Affidavit The bidder shall submit an affidavit on judicial stamp paper confirming that: • The firm has not been blacklisted, debarred or suspended by any Government Department, Autonomous Body, Public Sector Organization or PPRA. • The firm is not involved in any arbitration or litigation with any Government Department/Agency which may affect its ability to execute the contract. 4.5 Authorization The bidder shall submit authorization documents where required for supply of branded items such as HP printer cartridges and photocopier toners. 5. Bid security Each bid shall be accompanied by Bid Security amounting to: 2% of the total quoted bid value The Bid Security shall be submitted in the form of: • Pay Order; or • Demand Draft; or • Call Deposit Receipt (CDR) in favor of: Bids received without Bid Security or with insufficient Bid Security shall be rejected as non-responsive. 6. Bid Submission Procedure The bidders shall submit their sealed bids clearly marked: “Tender for Procurement of Stationery Items, Miscellaneous Items, HP Printer Cartridges & Photocopier Toners for FY 2026–2027” Bids must reach the office of the undersigned on or before: Date: 28 September 2026 Time: 11:00 AM In addition, bidders are required to submit their bids online through the PPRA e-PADS 2.0 system within the prescribed deadline. Bidders shall ensure that their online bids are successfully submitted on e-PADS 2.0 before the closing date and time. Bids not submitted through e-PADS 2.0 within the prescribed deadline shall not be considered.6. OPENING OF BIDS The bids shall be opened on the same day at: 11:30 AM in the presence of bidders or their authorized representatives who choose to attend. 7. BID VALIDITY PERIOD The bid shall remain valid for: 90 Days from the date of opening of bids. 8. EVALUATION OF BIDS The bids shall be evaluated under the following criteria: Mandatory Evaluation (Pass/Fail) • Complete submission of bidding documents. • Valid registration documents. • Active taxpayer status. • Submission of required Bid Security. • Compliance with specifications. • Acceptance of tender terms and conditions. Only substantially responsive bids shall be considered for financial evaluation. The contract shall be awarded to the Lowest Evaluated Responsive Bidder in accordance with PPRA Rules, 2004. 9. PRICE SCHEDULE The bidder shall quote rates against each item provided in the item list. The quoted prices shall include: • Cost of goods. • Packing charges. • Transportation charges. • All applicable taxes and duties. The bidder shall clearly mention applicable taxes separately. 10. DELIVERY PERIOD The successful bidder shall supply the ordered items within: Fifteen (15) Calendar Days from the date of issuance of Award of contract. Failure to supply within the stipulated period may result in penalties/liquidated damages as per the terms of the contract. 11. INSPECTION AND ACCEPTANCE EDB shall inspect all supplied items after delivery. The supplier shall provide: • New and unused items. • Genuine/original products. • Items strictly according to approved specifications. Defective, damaged or non-compliant items shall be replaced by the supplier at its own cost. 12. PAYMENT TERMS Payment shall be processed after: • Complete delivery of ordered items. • Inspection and acceptance by EDB. • Submission of invoice and supporting documents. No advance payment shall be made. 13. PERFORMANCE SECURITY The successful bidder shall furnish Performance Security, if required, up to 10% of the contract value in accordance with the Tender Documents and applicable PPRA Rules. 14. TAXES AND GOVERNMENT DEDUCTIONS All applicable Federal and Provincial taxes shall be deducted at source according to prevailing Government rules. 15. GENERAL TERMS AND CONDITIONS 1. EDB reserves the right to accept or reject any or all bids in accordance with Rule 33 of the Public Procurement Rules, 2004. 2. EDB may increase or decrease quantities according to actual requirements. 3. Conditional bids shall not be entertained. 4. Any false information, forged documents or attempt to influence the procurement process shall result in disqualification. 5. The supplier shall be responsible for timely delivery and quality of supplied items. All matters shall be governed by the laws of Pakistan and applicable PPRA Rules. ****** LIST OF STATIONARY/MISCELLANNEOUS/ELECTRICAL, ITEMS, AND PHOTOCOPIER/HP LAZER JET TONERS FOR THE YEAR 2026-2027 STATIONERY ITEMS S.No Description Qty. Rate Grand Total 1 Ballpoint Executive (Unibal fine eye) Blue+ Black, 06pkt 2 Ball points (Piano Point 0.8mm ) Blue+ Black 50pkt. 3 Box File (Alpha) Black(No 929) 300Nos 4 Binder clips 19 mm 10pkt 5 Binder clips 41 mm 10pkt 6 Blanco 36Nos 7 Cash Book Nos.4 03Nos 8 Drafting pads Large A-4 Size (Alfalah No 1234) 80Nos 9 Drafting pads Small Size ring (No,DPS-MS100 Lucky 100Nos 10 Eraser al-30 30 Nos 11 Envelopes Brown File size. (“10 x15” Century). 500Nos 12 Envelopes Brown A-4 size. (10x12 Century). 2000Nos 13 Envelopes Brown Small size (11x5 Century). 2,000Nos 14 File boards A-4 300Nos 15 File Flapper 100Nos 16 File Tag 12pkt 17 Glints 12Nos 18 Gum Stick small 50Nos 19 High Lighter (Yellow) 80Nos 20 Lead pencil. 40 pkts 21 Loge Book for Vehicle 6Nos 22 Marker dollar permanent 12Nos 23 Marker for white board 12Nos 24 Packing tape 2 x 72 mt 12Nos 25 Paper clips v shape large size 60pk 26 Paper cutter large (SDI 0432) 06Nos 27 Paper Punch Single Hole 06Nos 28 Paper Punch Two Hole 06Nos 29 Posit it pads(yellow chit pad) Large Size 60Nos 30 Paper reams Legal size 80gsm (copy mate plus) 500sheets. 25Nos 31 Paper ream Legal size Green 80gsm Double A 15Nos 32 Paper reams A-4 size 80gsm Double- A, Paper one and (Copy mate Plus) 500 sheets 400reams 33 Ring File A-4 Size (D-Ring Nokya. 084) 100Nos. 34 Ring File A-4 Size ( D-Ring Nokya 073) 100Nos 35 Register dak receiving No.08 04Nos 36 Scissor (Large size) 06Nos 37 Scotch Tape. 60Nos 38 Separators Sets plastic (10 each set) 80sets 39 Sharpener steel 18Nos. 40 Stapler pins Dollar 6/24 50box 41 Stapler machine (Fuji HD-30) 12Nos 42 Stapler remover 06Nos 43 Scale Steel (1 feet) 12Nos 44 Stamp Pads (Dollar) 06Nos 45 Tape dispenser (kw) 06Nos 46 White card A-4 size 12pkts 47 Waste Bask it 06Nos Sub Total 18% GST Grant Total OFFICE SUPPLIES / MISCELLANIOUS ITEM S. No Description Qty. Required Rate Grand Total 48 Air freshener (Cobra Holland brand original) 60Nos 49 Duster cloth (White ) 250Nos 50 Tissue box ( Rose petal Pop-Up) Soft & Gentle (150x2 ply tissues) 350Nos 51 Tissue Roll (Rose petal double pley) 100Nos 52 Phenyl perfumed (Finial) 3-Itr each bottle. 80Nos 53 Vim-1liter 24liter 54 Dove (liquid Hand Wash) 24Nos 55 Sop Lux Large 100Nos 56 Insect killer (Morten 500ml) 6Nos 57 Cell (AA) 3 Box 58 Cell (AAA) 3 Box 59 Sweep Large 100Nos 60 Harpic Large 24Nos 61 Acid (Thezab) 100Nos 62 Wiper 06Nos 63 Puchara 12Nos 64 Broom (Bansi)kg 20kg 65 Broom (Flower) 12Nos 66 Toilet Brush 6Nos Sub Total 18% GST Grant Total TONERS FOR PHOTOCOPIERS S. No Description Qty. Required Rate Grand Total 67 Toner for photocopiers XE-5855 (Original) 05Nos Sub total 18% GST Grant Total TONERS FOR HP LASER JET PRANTER (ORIGINAL) CHINA ONE YEAR WARRANTY S. No Description Qty. Required Rate Grand Total 68 Toner for HP Laser Jet 49A (1320) 2Nos 69 Toner for HP Laser Jet 2015 (53 A) original HP Black) 02Nos 70 Toner for HP Laser Jet (05A) original HP Black 06Nos 71 Toner for HP Laser Jet 85A (1102) 02Nos 72 Toner for HP Laser Jet 79-A M12A 02Nos 73 Toner for HP Laser Jet 55-A ( original HP Black) 02Nos 74 Toner for HP Laser Jet PRO 48A (404dw original HP Black) 02Nos 75 Toner for HP Laser Jet PRO 44A M15a- (Original HP Black) 16Nos 76 Toner for HP Laser Jet PRO m304-305-(59A) (Original HP Black) 06Nos 77 Toner for HP Laser Jet PRO 107-A (Original HP Black Black) 06Nos 78 Toner for HP Laser Jet 236-A (Original HP Black) 136 16Nos 79 Toner for HP Laser Jet -76-A (Original HP Original) 04Nos 80 Tonar for HP Lazer Jet 151 (4003,4103) Original 02Nos 81 Tonar Epson L1850 series color 02 Set Sub Total 18% GST Grant Total ************ PROCUREMENT OF STATIONERY ITEMS, MISCELLANEOUS ITEMS, HP PRINTER CARTRIDGES AND PHOTOCOPIER TONERS Bidding procedure: Single Stage-One Envelope. Tender nature: Local. Method: Competitive Bidding. Bid opening: 11:30 AM. Bid security: Rs. 2.00. Bid validity: 90 days. Eligibility: EDB invites sealed bids from eligible and qualified firms/suppliers for the procurement of: • Stationery Items • Miscellaneous Items • HP Printer Cartridges • Photocopier Toners The procurement shall be carried out in accordance with the Public Procurement Rules, 2004, and all applicable regulations, guidelines, circulars and instructions issued by the Public Procurement Regulatory Authority (PPRA) from time to time. 4.2 Tax Compliance The bidder must be: • Active Taxpayer on the Federal Board of Revenue (FBR) Active Taxpayer List (ATL) for Income Tax. • Registered and active for Sales Tax, where applicable. Pro Tip: Bidders should review the procurement scope, specifications, bidding procedure, applicable supplier or contractor requirements, bid security conditions and document submission requirements carefully before preparing the bid.

General Instructions

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Organization Contact

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Tags

power, electrical, laboratory, vehicle, transport, security, food, stationery

Closing Date: 28 Sep 2026